Privacy Policy

Effective Date: July 14, 2026

At Specific Notary, protecting your privacy is one of our highest priorities. Whether you're scheduling a mobile notary appointment, completing a Remote Online Notarization (RON), uploading documents, or making a payment, we are committed to safeguarding your personal information.

By using SpecificNotary.com, you agree to the practices described in this Privacy Policy.

Information We Collect

Depending on the services you request, we may collect:

Personal Information

• Full name

• Email address

• Phone number

• Mailing address

• Government-issued identification (when required for notarization)

• Signature and notarial records required by law

Service Information

• Appointment details

• Documents submitted for notarization or loan signing

• Communications with our office

• Transaction history

Website Information

When you visit our website, we may automatically collect:

• IP address

• Browser type

• Device information

• Pages visited

• Date and time of your visit

• Cookies and analytics information

How We Use Your Information

Your information is used only to:

• Schedule appointments

• Perform notarial services

• Verify identity during Remote Online Notarization

• Process loan signing appointments

• Respond to questions and requests

• Process payments securely

• Improve our website and customer experience

• Meet state and federal legal requirements

• Prevent fraud and protect against unauthorized activity

We never sell your personal information.

Remote Online Notarization (RON)

When providing Remote Online Notarization services, additional information may be collected, including:

• Identity verification results

• Credential analysis

• Knowledge-based authentication (when applicable)

• Audio and video recordings required by law

• Electronic signatures

• Electronic notarial certificates

• Digital journal entries

These records are retained only as required by applicable state laws and regulations governing Remote Online Notarization.

Document Uploads

Documents uploaded through our website are used solely for:

• Reviewing documents before appointments

• Preparing notarial services

• Completing loan signing transactions

• Fulfilling legal recordkeeping requirements

Your documents are treated as confidential and are never shared except when required to complete your requested services or as required by law.

Online Payments

Payments made through our website are processed by trusted third-party payment providers.

We do not store your complete credit card or debit card information on our servers.

Payment processors maintain their own privacy and security standards.

Cookies & Analytics

We use cookies and similar technologies to:

• Improve website performance

• Remember your preferences

• Understand visitor behavior

• Enhance user experience

You may disable cookies through your browser settings at any time.

When We Share Information

We may share information only when necessary with:

• Secure technology providers

• Identity verification providers for RON services

• Payment processors

• Electronic notarization platform providers

• Title companies, lenders, escrow companies, or signing services involved in your transaction

• Government agencies or courts when legally required

We do not sell or rent customer information.

Data Security

We use commercially reasonable safeguards, including secure technologies and encryption where appropriate, to protect your information.

Although no online system can guarantee absolute security, protecting your information remains a top priority.

Record Retention

Certain notarial records—including electronic journals, recordings, and related documentation—must be retained for periods required under applicable law.

Other personal information is retained only as long as necessary to:

• Provide services

• Meet legal obligations

• Resolve disputes

• Maintain business records

Your Rights

You may request to:

• Access your personal information

• Correct inaccurate information

• Request deletion of information where legally permitted

• Opt out of marketing communications

Some information cannot be deleted when retention is required by law for notarial records.

Children's Privacy

Our services are intended for individuals 18 years of age or older. We do not knowingly collect information from children under 13.

Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for their privacy practices or content.

Policy Updates

We may update this Privacy Policy from time to time. Any changes will appear on this page along with a revised Effective Date.

Contact Us

Specific Notary

Email: info@specificnotary.com

Website: https://specificnotary.com

Our Commitment

Specific Notary is committed to maintaining the confidentiality, integrity, and security of every client interaction. Whether your appointment is in person or online, you can expect professional, secure, and trustworthy handling of your personal information.